Privacy policy for Kolding Volleyball Club

Date of change in privacy policy: 1/11-2022

Kolding Volleyball Klub's data responsibility
Vi treats personal data og has therefore adopted this one privacy policy, of the short story you, how vi treats your personal data for insurance af a fair one og transparent treatment.

Consistent with our data processing is that we only process personal data for specific purposes and based on legitimate interests.
We only process personal data that is relevant and necessary to fulfill the stated purposes, and we delete your data when it is no longer necessary.

Contact information for the data controller
Kolding Volleyball Club er data controller, og vi ensures at your personal data is processed in accordance with the law.

Contact person: Karsten Vium Strandridder
Address: Dyrehavevej 116, 6000 Kolding
CVR: 29679207
Phone number: 30 27 38 69
E-Mail:  chairman@kolding-vk.dk
Website: www.koldingvolleyball.dk 

Treatment of personal data
Vi treats following personal data:

1) Member information:
– Ordinary personal data:
Registration and contact information such as name, gender, address, registration date, telephone number, date of birth, e-mail address.

 2) Information om leaders og coaches:
– Ordinary personal data:
Kontaktoplysninger that address, phone number og emailaddress, achange information about positions of trust, other positions in relation to the association and bank account number.

– Personal data assigned to a higher degree of protection:
CPRnumber, oinformation om punishable relationship in catching up af child certificate. 

Here we collect information from
We usually get the information from you. In some cases there may be others sources: 
Public authorities, e.g. necessary tax information upon payment of pay. 
The main sports organisations, e.g. information on club changes, quarantines and course participation.

Kolding Volleyball Klub's purpose for processing your data personal data
We process your personal data for specific purposes, when we have a legal one reason.

The purposes:
1) Purpose of treatment of member information:
– Member management, including fee collection
As part of our sporting activities and other activities, including planning, implementation and follow-up
– Fulfillment of legal requirements, including the Public Information Act

Delivery of goods and services you have ordered
Administration of your relationship with os

2) Purpose of processing information on managers and coaches:
Handling of the coaches and the duties and responsibilities of managers i the association
Overview and improvement of experience and competences, including courses
Fulfillment of legal requirement
Payment of wages, allowances, refunds and similar
Administration of your relationship with os

We only process personal data based on legitimate grounds interests
To the extent that we process your membership information background of the balancing of interests rule, this will processing is solely motivated by legitimate interests such as:

– Carrying out sports activities, including drawing up team cards, team lineups, internal results lists, etc
– Handling of your membership rights according to the articles of association, etc., including in relation to the general meeting
– Fulfillment of member obligations, including collection and payment of dues mv
Holding social events events, sporting activities and others activities
Use of situation photos taken in the association that depict a specific activity or situation in the association
– Disclosure of your general personal data to special association in DIF, to DGI and to DGI's regional offices, in relevant and necessary extent in connection with sporting activity
- As we are members of sports organisations, it happens passing on information about managers and trainers to these, so that managers and trainers can receive information and activity and course offers from these sports organisations
- For practical and administrative reasons, we also store your general member information for a period after you unsubscribe the association
- For reasons of contact possibilities, children and young people under the age of 18 can be treated information about the parents
– Preservation of information with historical value for statistics og similar

Consent
Most often, our processing of your personal data will be based on another legal basis basis than consent. We therefore only obtain your consent on rare occasions coincidence is necessary to process your personal data for them purposes that are described above.

If we obtain your consent, your consent is voluntary and you can withdraw it at any time by giving us
message about it.

When we collect personal data about children and young people, we make an assessment of whether the child himself is able to provide the personal data in question. If not, we obtain consent from a parent. Our starting point is 15 years.

If we collect personal data on children via information services (apps and social media), children from the age of 13 can give consent themselves.

Disclosure of your personal data
In connection with sporting activities, information about participation and results is passed on to relevant parties sports organisations.
Information about managers and coaches is passed on to the relevant extent to sports organizations of which we are a member off.
We do not pass on personal data to companies for marketing purposes without your consent consent.

Storage and deletion of your personal data
We have different processing purposes and storage periods depending on whether we process your personal data as a member of the association, as an unpaid manager or trainer or as a paid manager or trainer:

Members:

We will store your personal data for a period from the end of membership and in accordance with the following criteria:
- For practical and administrative reasons, we store your general membership information for up to 1 year after you unsubscribe the association

Unpaid managers and coaches:

We will store your personal data for a period from the end of your employment and in accordance with the following criteria:
- For practical and administrative reasons, we store your general membership information for up to 1 year after you unsubscribe
the association

Paid managers and coaches:

We will store your personal data for a period from the end of your employment and in accordance with the following criteria:
– Bookkeeping documents, including e.g. salary voucher must be kept for 5 years from the end of the financial year to which the voucher relates
– Other relevant information for follow-up and taking a decision on any requirement

However, we store information on members, managers and coaches for statistics and the like, as long as they have historical value.

Dine rights
You have a number of special rights under the Personal Data Regulation when we process personal data about you:
– The right to be informed about the processing of date
The right to access in own personal data
The right to correction
The right to deletion
The right to limitation of treatment
The right to data portability (delivery of data in a commonly used format)
The right to objection

You can exercise your rights, including objecting to our processing, by contacting us.
You will find our contact information at the top.

If you e.g. addresses you with a request to have your personal data corrected or deleted, we investigate whether the conditions are met and, if so, carry out changes or deletion as soon as possible.

You can always file a complaint with a data protection supervisory authority, e.g. Data supervisionnet.

Revision of the privacy policy
We reserve the right to make changes to this privacy policy from time to another. In case of changes, the date will be at the top in the privacy policy become changed. The one for everyone time applicable privacy policy will be available on our website.
By 
you will receive notification of significant changes.