1 Name and domicile of the club

The club's name is "Kolding Volleyball Klub", which can be abbreviated to Kolding VK.

The club is based in Kolding Municipality.

2 Purpose

As a member of organized sports, KVK must promote the spread and understanding of the game of volleyball.

KVK strives to create an opportunity for everyone in Kolding and the surrounding area to play volleyball at the level they are able and desire.

KVK will strive to strengthen the camaraderie and unity around the game, as well as other social and cultural activity under the auspices of the club.

3 Central Federation

The club can join DGI, DIF and Volleyball Denmark. The club undertakes to comply with the applicable articles of association and regulations of these associations.

4 Club Departments

Department MO: Exercise team

Department HS Men's Seniors

Department DS Ladies Seniors

KV Kids Volleyball Division

UV Youth Volleyball Division

Division SV Senior + Volley

Department PM Passive members

5 Rules for registration

Everyone has the right to become a member. Exceptionally, the board may refuse to admit members if they have a good reason to do so. Each applicant must complete the registration form valid for one season when registering and paying the membership fee on the website. This must be done no later than 14 days after the first training.

Every member has a duty to notify the cashier of a change of address.

6 Contingent

Quota is determined at the annual general meeting.

The fee is charged in advance and no later than 14 days after the first training. If this has not happened, the membership rights will be forfeited with immediate effect.

Any resumption as a member can only take place when all arrears have been paid.

Members admitted after January 1 pay half the membership fee. However, the contingent for Senior + Volley 2 is divided into one annual contingent and a half-season contingent. The half-season contingent is with + DKK 50 in relation to half the price of the full-season contingent. Furthermore, there will be a differentiation in the contingent for youth. Members who want to participate in several teams only pay a membership fee for the most expensive team.

It is possible for the club to have other forms of membership such as Pay and Play, subscription collection or other forms of payment for new initiatives, if this is found useful in the club's activity offer.

7 Membership rights

All members have the right to wear the club logo.

Every member has the right to attend the club's general meeting, but passive members as well as members under the age of 16 do not have the right to vote. The club's articles of association are available on the club's website.

8 Withdrawal

Withdrawal must be notified to the cashier. Contingent can not be refunded.

9 Exclusion and quarantine

The Board of Directors is authorized to exclude members who either no longer meet the conditions for membership in accordance with § 5 and 6, or if other reasons justify exclusion.

A member who is excluded is entitled to present his case in person or by proxy to the 1st annual general meeting held after the exclusion. The board must then explain the exclusion and its reasons, and the excluded person will then have the opportunity to explain his or her position on the exclusion. After a further submission from both parties, the general meeting decides by written vote whether the exclusion must be confirmed, for which 2/3 of the voting votes present are required.

An exclusion approved by the general meeting cannot be appealed to a higher instance.

An exclusion adopted at a general meeting may only be revoked by a resolution of the general meeting, and this also requires that 2/3 of the voting votes present be revoked.

10 Authority of the General Assembly

The general meeting is the highest authority in all the affairs of the club.

11 Ordinary general meeting

One ordinary general meeting will be held before the end of February. With at least one month's notice, the board must convene a general meeting by posting in the club / training venue, if any. supplemented by e-mail. Proposals that the members wish to be considered at the general meeting must be received by the board of directors no later than 14 days before the general meeting.

The agenda must contain the following items:

1) Election of conductor.

2) Chairman's report.

3) Submission of accounts.

4) Proposal from the Board of Directors.

5) Suggestions from the members.

6) Determination of quota.

7) Election of board members.

8) Election of 2 board members.

9) Election of auditor and deputy auditor.

10) Possibly.

The chairman leads the election of the chairman, who is elected on the proposal of the board of directors or on the proposal of the members present. The chairman leads the negotiations on the other items on the agenda, including compliance with the provisions of these articles of association and otherwise in accordance with general association practice. The secretary of the board of directors writes the minutes of the general meeting which are approved by the chairman no later than one week after the general meeting.

Voting is done by show of hands, however, the chairman may have a written vote taken. Written voting is mandatory if the chairman or 2/3 of the voting members so request.

The resolutions of the general meeting are taken by a simple majority of votes, unless the articles of association require otherwise. Proposals for amendments to the articles of association can only be adopted if 3/4 of the voting votes present are in favor. If a majority is not obtained for the proposal, this may, however, be adopted by a simple majority of votes at two consecutive general meetings, one of which must be extraordinary.

The Board of Directors may decide that the general meeting must be held online if special social circumstances make it impossible to hold a general meeting with physical participation. The rules for notifying both the online general meeting and proposals for this are the same as for a physical general meeting. The conduct of an online general meeting follows the instructions given by the sports organizations.

12 Extraordinary General Meeting

The Board of Directors may convene an extraordinary general meeting as often as it deems necessary. Extraordinary general meetings must be convened when 1/4 of the voting members of the Board of Directors submit a written request to this effect. Notice shall be given with the same notice and executive order as applicable to the ordinary general meeting, cf. section 11. Notice of an extraordinary general meeting shall also include an indication of the agenda.

13 Election and composition of the Board of Directors

The general meeting elects the board of directors, which consists of at least 5 but up to 7 members. All board members are up for election every two years and deputies are up for election every year. Re-election may take place. The Board of Directors consists of a chairman, vice-chairman, secretary and treasurer. The position as treasurer can be given to a trusted person outside the board, if the board finds it advantageous. The treasurer performs his work for the club under the responsibility of the board and has a duty to report to the board.

Only members with the right to vote can be elected to the board.

14 Authority and tasks of the Board of Directors

The day-to-day management of the club is handled by the board, which represents the club in all matters, just as its legally adopted decisions oblige the club externally.

The chairman or in his absence the vice-chairman represents the club in all legal matters.

For the raising of loans, for mortgages and for the purchase or sale of real estate, the signature of all board members must be available. The Board of Directors may, if it deems it necessary, set up committees and appoint individuals to carry out special tasks. These committees and individuals may be appointed outside the board, and perform their work for the club under the responsibility of the board.

15 Rules of Procedure of the Board of Directors

The chairman leads the board's negotiations and tasks. In the event of the absence of the chairman, the function of the vice-chairman shall be performed.

Board meetings are convened as often as the chairman deems necessary, or if 3 board members so request. The Board of Directors has a quorum only if at least 4 members are present, of which the chairman or deputy chairman. Decisions shall be taken by a simple majority of votes, and in the event of a tie, the vote of the chairman or vice-chairman shall be decisive. If the Board of Directors does not have a quorum at the meeting, proposals for adoption may be sent to the absent members for approval, and after written approval from these, be considered approved. If the required decision majority is not reached, the item will be resumed at the next board meeting.

The secretary writes the minutes of the board meetings. The minutes are made available for all board members as soon as possible after the board meeting.

16 Accounts and auditing

The club's financial year runs from January 1st to December 31st. To audit the accounts to be prepared as operating accounts with status, the general meeting elects 1 auditor and 1 deputy auditor. The election period is 1 year. The auditor must check the presence of the holdings, and the accounts must be received by the auditor no later than 14 days before the annual general meeting. Any audit remarks must be notified to the general meeting.

17 Dissolution of the club

Dissolution of the club can only take place by ballot of all voting members and on condition that 4/5, writing four-fifths, vote for dissolution. The same voting rules as stated in the previous paragraph shall apply to the amendment of this section.

In the event of the dissolution of the club, the funds of the club shall first be used to cover the debts of the club, and in the case of any excess funds, these shall be transferred to charitable purposes at the election of the outgoing general meeting.

Approved at the general meeting on 30.03.1994

Thus amended at the general meeting on 28.04.2003

Amended at the Extraordinary General Meeting on April 5, 2006

Amended at the Annual General Meeting on February 22, 2011

Amended at the Annual General Meeting on February 21, 2013

Amended at the Annual General Meeting on February 28, 2017

Amended at the Annual General Meeting on February 27, 2018

Amended at the Annual General Meeting on February 24, 2020

Amended at the Annual General Meeting June 1, 2021